Fundraising should be easy, and profitable. WE’LL MAKE SURE IT’S BOTH.
Fundraising Company of America will provide you with all the materials and services you need to have the most “hands free” successful fundraiser possible. Now, hopefully you have already taken a look at our list of Fundraising Programs. If so, you may be asking yourself, what’s next? Whether you’re a seasoned PTO Chairperson, or about to run your very first school fundraiser, here’s a list of steps that will take you from start to finish.
PRIOR TO SIGN-UP:
Some people like email, some phone calls. We like both! Please contact us in whichever method suits your preference.
Choose Your Fundraising Program.
Tell us about your school, organization or group. Let us know your goals – both financial and operational. We’ll work along side you to make sure you run the fundraising program best fitted to meet, and exceed, your fundraising needs.
Prize & Incentive Programs.
These usually depend on the age of your students or group members. We have cumulative prize programs as well as incentive-based programs custom-built for your group. If you haven’t had a chance yet, check out our current Prize Programs.
We’ve got your program chosen. The next step is to provide us with some more detailed information about your organization, start/end dates, delivery address, contact info, etc… We’ll need this document to get you on our fundraising schedule. Our recommended fundraiser duration is two to three weeks – depending on your group and program.
BETWEEN SIGN-UP & START DATE:
Parent letters are designed by us with all your information regarding your sale. The parent letter is then collated for you into each student packet.
A week or so before your fundraiser’s start date, we’ll send you all of your student packets – containing your chosen fundraising brochure, prize program, order form(s) and parent letter.
FUNDRAISER START DATE:
If desired, a Fundraising Company of America representative will visit your location for an interactive and “Safety First” kick-off assembly. Your students will receive their packets along with information on how to sell, online registration, prizes and steps needed complete their fundraiser. This usually takes 20-40 minutes depending on the size of the group and programs being launched. Special importance will be placed on the online registration and electronic sharing. This adds an extremely easy way to let your friends and family know about the fundraiser and participate/pay directly online!
Parent / Student Reminders.
Parent reminder letters are provided by us for you to pass out during your campaign to remind parents and students of important dates such as: order form turn in day, pick up students orders date and money due date. We can also help you with “morning announcement” scripts to read – reminding students to sell, sell, sell! There are several quick and easy ways to engage the students. Ask us about these.
Online Brochure & Registration.
Parents should be encouraged to go online to register their student for the online component of the brochure sale. During registration, parents can add contact info, social media, a special note to friends/family and are able to “share” their child’s fundraiser via email, Facebook, etc. No information will be stored, sold, re-used etc. This is only for the duration of your fundraising program and each student’s store is privately shared by parents/guardians only. This allows out-of-town sponsors to participate. All major credit cards will be accepted on our secured shopping site. Online sales have been found to add up to 20% or 30% to the school’s overall fundraising earnings!
Packet / Order Form Turn In.
Your teachers can collect student packets (order forms, money, etc.) to hand over to the PTO Chairperson. All orders taken online will be matched with each student’s paper order form and all online payments will be applied as credit towards your final invoice.
Computer Entry & Accuracy.
All student order forms are computer tallied by our in-house staff to ensure accuracy and reporting.
Once the student orders are complete (both paper and online), we will deliver the items to the school and issue you an invoice which will include only the amount owed to Fundraising Company of America. The remaining balance represents your earned profit and is yours to keep and use immediately. Final invoices can be paid by check.
Product & Prize Delivery.
We provide a “hands free” delivery service – “sit back and let us do the work!”. We deliver in our own company trucks along with our own staff to unload the orders and set them up for your parent pick up. Along with the delivery, you will receive a detailed computer tally book of your entire sale. Product and prize delivery will occur approximately three to four weeks after receiving the order forms. All student orders are pre-packaged by student, and grouped by teacher. This eliminates a huge step of sorting and packaging each students order by the PTO and volunteers. Any incentive-based price programs (if applicable) can be scheduled or handed out at this time.
Re-Orders, Corrections, Replacements.
Once you’ve distributed your student orders, parents/sponsors/family/friends can use our friendly customer service number to reorder more product, make an exchange, or receive a replacement. It’s as simple as 1-800 521-9863. This service is included with every fundraiser and will make the chairperson’s job a breeze.
If you have any questions, give us a call!
We’re happy to help! 800-521-9863